Hanover Borough Council Meeting – 10/23/2024

AGENDA FOR THE MEETING OF HANOVER BOROUGH COUNCIL WEDNESDAY, OCTOBER 23, 2024 AT 7:00 PM I. PRELIMINARY MATTERS & OFFICERS’ REPORTS 1. Pledge of Allegiance 2. Moment of Silence 3. Roll Call 4. Acknowledgement of Executive Session, if any 5. Public Comment 6. Junior Council Person Pledges: President Reichart a. Alexis Day b. Noah Chronister 7. Hanover Economic Development Cooperation (HEDC) Update 8. Consent Agenda a. Approval of Minutes: i. September 25, 2024 Council Minutes ii. September 24, 2024 Council Budget Presentation Minutes b. Finance Reports: i. Approve Bills for Payment ii. Accept Monthly Financial Statement iii. Accept Report of Monthly Investments c. SPCA Annual Contract: Approve contract for $12,400 (6% increase) d. Approve Special Event Permit: i. Small Business Open House for Symone Gaither Bridal Shop: Alley adjacent 123 Baltimore Street, Saturday, November 9, 2024 – 12:00 PM to 4:00 PM II. REPORTS OF THE STANDING COMMITTEES Water Resources – Mr. Reichart 1. Consideration of a motion to approve the submission of the Hanover Borough Water Department’s revised Drought Contingency Plan to the Department of Environmental Protection (DEP) for approval. Page 2 II. REPORTS OF THE STANDING COMMITTEES Water Resources – Mr. Reichart 2. Consideration of a motion to approve Ordinance No. 2373 amending the wastewater pretreatment limits as approved by the Environmental Protection Agency. Finance & Personnel Committee – Mr. Kress 1. Consideration of a motion to ratify the following Building Construction Change Order Updates for the 33 Frederick Street project: i. Change Order No. 2: $2,276.00 for removal of wall to relocate existing plumbing vent line ii. Change Order No. 3: $2,896.00 for relocation of panel box including drywall and electrical iii. Change Order No. 5: $12,360.00 for upgrade of HVAC rooftop units to new industry standard. iv. Change Order No. 6: $3,236.00 for demo of existing bulkhead to accommodate new ductwork v. Change Order No. 7: ($8,585.00) for deletion of fireproofing below secure storage room 2. Consideration of a motion to appoint Matthew Purkins as the Interim Library Director and to approve a stipend of $1,000 per month until the Library Director position is permanently filled. 3. Consideration of a motion to approve Resolution No.1420 to apply for funding through the Department of Community and Economic Development (DCED) for the Main Street Matters Grant for the 33 and 44 Frederick Street Streetscape/Parking Lot Improvement Project in an amount not to exceed $350,000 with a 50% match split equally from parking meter revenue and Stormwater Authority funds. III. MANAGEMENT & OFFICIALS REPORTS IV. OTHER MATTERS ➢ Public Comment NOVEMBER BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS: *Governance & Policy Committee Monday, November 4, 2024 6:00 PM *Public Safety Committee Tuesday, November 12, 2024 6:30 PM *Enhancement Committee Wednesday, November 13, 2024 6:00 PM *Water & Sewer Committee Thursday, November 14, 2024 7:00 PM Conditional Use Public Hearing (tentative) Wednesday, November 20, 2024 5:30 PM Finance & Personnel Committee Wednesday, November 20, 2024 7:00 PM Hanover Borough Council Tuesday, November 26, 2024 7:00 PM * Committee Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will be unable to attend any meetings. Be sure to check the website meeting calendar at https://www.hanoverboroughpa.gov/ V. ADJOURNMENT