Gettysburg Borough Council Meeting – 7/10/2023

Borough of Gettysburg
Council Business Meeting Agenda
Monday, July 10, 2023 – 7:00 PM
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I. Council – Call to Order President Heyser
II. Moment of Silence and Pledge of Allegiance President Heyser
III. Welcome and Opening Remarks President Heyser
IV. Announcements President Heyser
An executive session of the Borough Council of the Borough of Gettysburg will be
conducted immediately following the adjournment of this evening’s monthly general
business meeting of the Council consistent with section 708(a)(4) and section 708(a)(5)
of the Sunshine Act, for the following purposes: (1) to consult with its Manager,
Planning Director/Zoning Officer and Solicitor regarding information or strategy in
connection with issues on which identifiable complaints and/or appeals have or are
expected to be filed; and (2) to review and discuss matters of business which, if
conducted in public, would violate a lawful privilege or lead to the disclosure of
information or matters of confidentiality protected by law.
V. Approval of Agenda and Minutes – Council
A motion to approve the July 10, 2023 agenda as presented.
A motion to approve minutes of the Council Business Meeting of June 12, 2023; and
Council Work Session on June 26, 2023 as presented.
VI. Public Comment (Restricted to Items on the Agenda)
VII. Current and Old Business
A. Department of Planning /Zoning/Code Enforcement
1. Departmental Report Carly Marshall
B. Department of Historic & Environmental Preservation
1. Departmental Report Debra English
A motion to accept the recommendation of the Borough of Gettysburg Historical
Architectural Review Board (HARB) following its review on June 21, 2023 and grant
a Certificate of Appropriateness for the following application as presented: COA230038 CRITICAL PROJECT: 340 Baltimore Street (THE BROWN HOUSE) –
Borough of Gettysburg to approve the demolition of the structure and the concept
design for new construction of a new building that would benefit the public and that
the demolition would occur only when a permit for new construction is ready to
commence per the application dated March 8, 2023.
A motion to adopt a resolution to authorize the acceptance, on behalf of the Borough
of Gettysburg, of a Recycling Development and Implementation Grant (Recycling
Program Grant Number 202210275379) in the amount of $306,895.00, as approved
by the Pennsylvania Department of Environmental Protection (“DEP”) under section
Borough of Gettysburg
Council Business Meeting Agenda
Monday, July 10, 2023 – 7:00 PM
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902 of the Municipal Waste Planning, Recycling and Waste Reduction Act, for the
development and implementation of the Borough’s proposed Recycling Grant Leaf
Vac and Recycling Bins project and to authorize Charles R. Gable, MPA, Borough
Manager to notify the Department of Environmental Protection of the Borough’s
acceptance of the grant and to provide all required information and documentation
to the Department for the preparation of the award agreement for the project, and to
further authorize Mr. Gable and/or Sara L. Stull, Assistant Borough
Manager/Secretary to sign, attest, execute and deliver to the Department the finalized
award agreement and all other agreements and related documentation on behalf of
the Borough.
C. Parking Department
1. Departmental Report Becka Fissel
A motion to adopt a resolution pursuant to the provisions of Chapter 15, Part 1,
Section 105 of the Code of Ordinances of the Borough of Gettysburg in order to
authorize Borough’s implementation of a 90-day oversized vehicle parking pilot
program.
D. Public Works Department
1. Departmental Report Robert Harbaugh
E. Borough Engineer
1. Engineer Report Chad Clabaugh
A motion to adopt a resolution authorizing entry into a Facility Encroachment
Agreement with CSX Transportation, Inc. relative to the construction, maintenance
or repair of certain stormwater management improvements; and further authorizing
Charles R. Gable, MPA, Borough Manager, and Sara L. Stull, Assistant Borough
Manager/Secretary to sign, attest, witness, execute and deliver the Agreement on
behalf of the Borough.
A motion to adopt a resolution for the purpose of authorizing the adoption of the
Pennsylvania Department of Transportation Policy and Procedure for Consultant
Selection by the Borough of Gettysburg, as the sponsor of the Gettysburg Gateway
Connectivity Project, for the facilitation of grant funding for the project under the
Federal Lands Access Program.
A motion to award the 2023 Gettysburg Borough Bridge Maintenance Project to the
lowest qualified responsible and responsive bidder, JDI Site Solutions, LLC, at its bid
amount of $99,100.98.
Borough of Gettysburg
Council Business Meeting Agenda
Monday, July 10, 2023 – 7:00 PM
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A motion to authorize the Borough Engineer, C.S. Davidson, Inc., to design the
Gettysburg Inner Loop Phase B1 and Phase B2, for the one-way directional
realignment of Racehorse Alley between Buford Avenue and North Washington
Street, identified as Option #6 – the Franklin Funnel, as presented by the Borough
Engineer.
F. Police Department
1. Departmental Report Chief Robert Glenny
G. Office of the Manager/Treasurer
1. Borough Secretary’s Report Sara L. Stull
2. Borough Manager’s Report Charles R. Gable
3. Motions Needing Council Action
A motion to approve all bills and payrolls for the month as presented.
A motion to accept the J. P. Harris Associates Tax Exoneration report for tax years
2007 and 2009 as presented.
A motion to make a budget modification to transfer the amount of
$750,000.00 from the General Fund Account # 01 to the Capital Reserve Fund
Account # 30.
A motion to authorize a COLA increase for retired police pensioner Walter Gliem, to
be paid from the Police Pension Plan effective June 1, 2023.
A motion to authorize a COLA increase for retired police pensioner William
Laughman, to be paid from the Police Pension Plan effective June 1, 2023.
A motion to provide notification to the Civil Service Commission of the Borough of
Gettysburg to request the Commission’s certification of an eligibility list for the
position of entry-level patrol officer of the Gettysburg Borough Police Department.
VIII. Reports
A. Liaison Reports
1. MSG Jill Sellers
Main Street Gettysburg
2. GARA Chad-Alan Carr
Gettysburg Area Recreation Authority
3. GMA Christopher Berger
Gettysburg Municipal Authority
4. SAHGB Judith Butterfield
Borough of Gettysburg
Council Business Meeting Agenda
Monday, July 10, 2023 – 7:00 PM
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Steinwehr Avenue Heart of Gettysburg Battlefield
5. ACBA Mayor Frealing
Adams County Boroughs Association
6. ACCOG Judith Butterfield
Adams County Council of Governments
7. HABPI Patricia Lawson
Health Adams Bicycle Pedestrian, Inc.
8. ACTPO Judith Butterfield
Adams County Transportation Planning Organization
9. Overdose Awareness Task Force Matt Moon
10. Trail Feasibility Study Christopher Berger
B. Other Reports
1. Recycling Report Judith Butterfield
2. Gettysburg Fire Department Report
3. Adams County EMS Report
IX. Elected Official’s Comments
A. Mayor Rita Frealing
B. Wesley Heyser
C. Matthew Moon
D. Judith Butterfield
E. Patricia Lawson
F. John Lawver
G. Christopher Berger
H. Chad-Alan Carr
X. Public Comment
XI. Adjournment
XII. Executive Session