Hanover Borough Council Finance & Personnel Committee Meeting – 2/19/2025

Wednesday, February 19, 2025 HANOVER BOROUGH FINANCE AND PERSONNEL COMMITTEE MEETING Committee meetings of Hanover Borough Finance and Personnel shall be held at 7:00 p.m. in Council Chambers, Administration Building, 44 Frederick Street, Hanover, Pennsylvania. (Enter through the Side Parking Lot Door). Any person who needs accommodation in order to gain access to or participate in the meetings should call 717-637-3877 at least 48 hours prior to the meeting they desire to attend.
1. Call to Order 1.01 Call Meeting to Order, 7:00 PM
2. Public Comment 2.01 Hear Citizens concerning items presented in the Borough Finance and Personnel Agenda
3. Acknowledgement of Executive Session, if any
4. Presentations 4.01 Main Street Hanover Updates: Moriah Tyler
5. Consent Agenda 5.01 Minutes: Approval of Minutes of January 15, 2025 5.02 Finance Reports: a. Approve Bills for Payment b. Accept Monthly Financial Statement c. Accept Report of Monthly investments 5.03 Civil Service Commission: a. Authorize Civil Service Commission to create certified hiring list for police officer(s) 5.04 Approve 2025 Special Event Permits: a. Snack Town Spring Fling, Moul Field – 4/12/2025 b. Memorial Day Parade – 5/26/2025 c. Snack Town Street Fair – 7/12/2025 d. Snack Town Run Fest – 10/4/2025 2 5. Consent Agenda (cont.) 5.05 Guthrie Memorial Library: a. Approve Resolution for Friends of the Library donation funds process 5.06 Approve Council Committee Appointments a. Long Arm and Sheppard-Myers Reservoirs Master Site Development Plan Study Committee i. Bill Reichart ii. Barb Rupp 5.07 Pennsylvania State Association of Boroughs (PSAB) Annual Conference a. Designate Primary Delegate: Margaret Lewis, Borough Manager b. Designate Alternate Delegate: Amy Adler, Assistant Borough Manager 5.08 Approve Easter Sunrise Service at Long Arm Dam a. St. Bartholomew’s United Church (ELCA) 6:00 AM 5.09 Approve 33 Frederick Sponsorships a. Utz Quality Foods $35,000 – Administrative Area b. Brightspeed $10,000 – 2 digital kiosks in lobby area 5.10 Approve YMCA Summer Recreation Playground Program Proposal a. Deguy Avenue b. Elm Avenue c. Moul Avenue d. Union Park 5.11 Accept Kiwanis Club Donation a. Pavillion at Union Park 5.12 Approve Field Use Agreements a. Bandits Baseball Club, Inc., Myers Park Lower Field, March – November 2025 5.13 Approve Joint Municipal Bid Awards a. Pre-Mixed Bituminous Concrete Paving Materials b. Chemicals c. Crushed Stone d. Petroleum Products e. Traffic Line Painting f. Snow and Ice Rock Salt and Calcium Chloride g. Street Milling h. Water Borne Pavement Markings 5.14 Approve Change Order for Primary Sludge Pump Replacement at Wastewater Treatment Plant a. Change Order #1: $1,814.11 for Meter Removal/Replacement 5.15 Approve United Steelworkers Side Letter Agreement a. Accumulated vacation and sick leave 6. Department of Water Resources 6.01 Approve Biosolids Management Oversight and Support Agreement a. 2025 Agreement with Material Matters at a budgeted estimated cost of $37,000 6.02 Approve USDA Wildlife Services for Management of Chronic Wasting Disease (CWD) a. Zero-cost agreement for management of deer population within the Borough’s wooded properties located in West Manheim Township 3 7. Public Works and Facilities 7.01 44 Frederick Street (Phase II) Public Safety Facility Capital Project a. Approve use of Single Prime Contract Model for Public Safety Administration Facility b. Authorize Solicitor and Borough Staff to proceed with preparation and advertisement of Public Safety Facility Contract for competitive bidding (tentatively set to be released April, 2025). 8. Parks and Recreation 8.01 Approve Susquehanna Outfitters Agreement a. 5 year Licensing Agreement for Kayak/Canoe/Paddleboard Concession at Long Arm Dam 9. Finance, Personnel and Administration 9.01 Ratify Building Construction Change Order Updates a. Change Order #17: $10,268.00 to reconfigure electric door access system (emergency egress) b. Change Order #20: $567.00 to reconfigure safety feature of stair treads (Stair C) c. Change Order #26: $2,682.00 to connect exterior lighting to automated clock system d. Change Order #29: $995.00 to relocate power and data for Building Automation Panel to Room 032 e. Change Order #32: $(1,232.00) Credit for removal of sanitary clean outs in Rooms 029 and 030 f. Change Order #33: $(5,555.00) Credit for reconfiguring exterior lower metal panel finish detail g. Change Order #39: $(5,106.00) Credit for removal of rolled plan storage system from Room 011 9.02 Approve Fire Pension Plan Amendment a. Ordinance amendment to align with benefits under the collective bargaining agreement 9.03 Approve Recodification of Hanover Borough Code E360 (budgeted) a. Contract with General Code for recodification and legal review in the amount of $14,000 10. Reports of Council Members, Council Committees and Other Public Bodies 11. Management Reports 12. Correspondence and Information 13. Additional Public Comment 13.01 Hear Citizens conc