Hanover Borough Finance & Personnel / Council Workshop – 6/21/2023

-AGENDA
HANOVER BOROUGH COUNCIL
FINANCE COMMITTEE/WORKSHOP
JUNE 21, 2023 – 7:00 PM
44 FREDERICK ST HANOVER
AND VIA ZOOM FOR PUBLIC ACCESS
1. Acknowledgement of Executive Session if Any
2. Public Comment
3. Consent Agenda
a. Minutes: May 17, 2023 – Approve
b. Finance Reports:
1. Approve Bills for Payment
11. Accept Monthly Financial Statement
iii. Accept Report of Monthly Investments
c. Approve Resolutions for Alcohol Use & Sales at Special Events:
i. Hanover Chili Cookoff, Sept. 3, 2023, Moul Field 11:00 AM-5:00 PM
ii. Snacktown Brewfest, Sept. 16, 2023, Moul Field 12:00 PM-5:00 PM
d. Approve Community Development Block Grant Extensions until 12/31/23:
1. Wirt Park Playground Improvements
ii. Baer Avenue Playground Improvements
m. West Hanover Street Playground Improvements
e. Approve Amendments to Miscellaneous Fee Resolution:
1. Police Department:
(a) Meter Bag Fee: $1.00 per hour
(b) Crime Victims Right of Access/ Act 134 of 2022
Processing Fee: $100.00
f. Approve Hire of Probationary Police Officer: beginning June, 30, 2023
3. Consent Agenda, continued
g. Approve Special Events
1. Walk a Mile in Her Shoes – August 11, 2023
h. Approve Resolution for Disposition of Records
i. Approve Resolution for July 4th Fireworks
4. Finance, Personnel and Administration
a. Interview Committee for Appointments-Reappointments
recommend approval of successful candidates to Council:
i. Planning Commission – 2 expiring terms ( 4 years)
Incumbents
Charles Hegberg
Brian Johnson
Citizen Interest form received
yes
yes
ii. Hanover Economic Development Corporation (HEDC)
2 expiring terms (3 years)
iii.
Incumbents
JP Lunn
Vacancy
Recreation Board – (5 years)
Incumbents
Vacancy
Citizen Interest form received
yes
William Markel
Citizen Interest form received
Zachary Zawisa
b. Council Appointments
i. Fire Commission
(1) Appoint Council Member Timothy Kress to the Hanover
Area Fire and Rescue Commission for completion of an
unexpired term ending 12/31/23
(2) Appoint Council Member Gary Greenholt as Alternate
Member of Hanover Area Fire and Rescue Commission
ii. Public Safety Committee
(1) Appoint Council Member Barbara Rupp to the Hanover
Borough Council Public Safety Committee
(2) Appoint Barbara Rupp as Chairperson of the Hanover
Borough Council Public Safety Committee
c. Print/Publication/Postal Services Bid Awards
i. Approve bid award for quarterly newsletters to YGS Group,
Inc., for an estimated $8,000 to $10,000 increased annual
expense, including postage and mailing services.
4. Finance, Personnel and Administration, continued
11. Approve bid award for business cards to Click Print,
d/b/ a/Minuteman Press at a charge of $55.00 per 500
business cards.
d. Police Disciplinary Action – Approve recommendation of Police Chief
5. Library Work Group
a. Development & Fundraising Manager: Approve part-time employee
6. Governance & Policy
a. Approve amended Smoke-Free Workplace Policy
7. Water Resources
a. York County Regional Chesapeake Bay Pollutant Reduction Plan:
b.
C.
Approve resolution for extension of the term of the until December 31,
2025
Water Main Extension Agreement: Approve agreement for Eagle Rock
Development, JA Myers Building & Development at Hanover Road &
Centennial Road
Sheppard & Myers Dam Project Change Orders:
i. Change Order No. 5 – Ratify amended architectural drawings &
implementation
11. Change Order No. 7 – Ratify credit for in-house fabrication of
trash rack
8. Planning: Commission
a. Approve Cherry Tree 5 Time Extension Request until December 27, 2023
9. Reports of Council Members, Council Committees and Other Public Bodies
a. Committee Chair Reports:
i. Public Safety Committee –
ii. Enhancement Committee – Mr. Hegberg
iii. Water & Sewer Committee – Mr. Reichart
1v. Public Works & Facilities Committee – Mr. Kress
v. Governance & Policy Committee – Dr. Rupp
v1. Fire Commission – Council Member Mr. Reichart or Mr. Lockard
10. Management Reports
11. Correspondence and Information
12. Additional Public Comment
13. Adjournment