Hanover Borough Council Meeting – 9/27/2023

AGENDA FOR THE MEETING OF HANOVER BOROUGH COUNCIL
WEDNESDAY, SEPTEMBER 27, 2023 AT 7:00 PM
I. PRELIMINARY MATTERS & OFFICERS’ REPORTS
1. Pledge of Allegiance
2. Moment of Silence
3. Roll Call
4. Acknowledgement of Executive Session, if any
5. Public Comment
6. Presentation – Market House Study Presentation by Downstream Strategies
7. Consent Agenda
a. Minutes: August 23, 2023 – Approve
b. Finance Reports:
i. Approve Bills for Payment
ii. Accept Monthly Financial Statement
iii. Accept Report of Monthly Investments
c. Trick or Treat: Approve for 10-24-2023 6:00 PM to 8:00 PM
d. Halloween Parade: Approve Special Event Permit for 10-26-23 7:30 PM
e. Gateway Drive: Approve Release of Public Surety Maintenance Bond Release for
street construction and related improvements
f. The Residence on Church (Church Street, McSherrystown): Approve Release of
Public Surety Maintenance Bond for water system installation
g. 2022 Water Main Replacement Project – Approve Change Order No. 6 for credit of
$811.25
h. Approve requests for sewer credits as per Resolution #1167
i. Fred Brady, 128 E. Chestnut Street- $257.85
ii. Dianne Fisher, 604 Northland Drive – $616.86
iii. Rodolfo Romero, 972 Carlisle Street – $1,949.10
i. Minimum Municipal Obligation for Pension Plans: Approve amount required to fund
pension plans for 2024
j
. Approve Lions Club Request for Tag Day at Market House: 10-14-2023
k. Direct Civil Service Commission: to adopt Eligibility List for Police Officer
Page 1 I. PRELIMINARY MATTERS & OFFICERS’ REPORTS
7. Consent Agenda, ctd.
I. Ratify Arboretum Tree Inventory & Management Plan Contract: between Western
PA Conservancy and Bartlett Tree Experts at no cost to Borough
m. Approve appointment of Interim Library Director: effective 9-20-2023, with $1,000 per
month stipend until the Library Director position is filled.
n. Approve waiver of fees for Temporary Alley Closure: Doss Alley between Chestnut
Street and College Avenue for Rise Against Hunger Event 11-4 & 11-5-2023
II. REPORTS OF THE STANDING COMMITTEES
Council Workshop/Finance and Personnel Committee – Mr. Roland
1. Consideration of a motion to approve the 2024 SPCA Agreement and annual service
contract in the amount of $11,698.00.
Public Safety Committee – Dr. Rupp
1. Consideration of a motion to approve Ordinance No. 2343 to eliminate the loading/
unloa9ing zone at 304 Broadway.
2. Consideration of a motion to approve the advertisement of ordinance amending park
rules to eliminate the allowance of open burning.
3. Consideration of a motion to approve 50% cost sharing with Hanover Public School
District to establish a School Zone for the West Hanover Street School in the amount of
of $4,225.00 to the Borough (total cost $8,450.00).
Water Resources – Mr. Reichart
1. Consideration of a motion to approve execution of a dispute agreement and payment of
Change Order No. 006 to KC Construction Services for the Sheppard & Myers Dam
project in the amount of $44,191.72 for sluice gates and gate valves only.
2. Consideration of a motion to approve the execution of a Water Main Extension
Agreement for the Eagle Rock Development at Centennial Road and Route 116.
3. Consideration of a motion to approve the engagement of Gannett Fleming consultants
for the development of a Safe Yield Study in an amount not to exceed $50,580 and a
Drought Contingency Plan in an amount not to exceed $30,120 to also include an
evaluation of surplus capacity and development of operational data tracking tools.
Public Works & Facilities Committee- Mr. Kress
1. Consideration of a motion to approve Resolution No.1378 for application for funding
through the Local Share Account (LSA) Category 4 Grant Program not to exceed
$300,000 and to authorize execution of related letters of support for purchase of code
and police vehicles, with no matching funds required.
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II. REPORTS OF THE STANDING COMMITTEES
Public Works & Facilities Committee- Mr. Kress
2. Consideration of a motion to approve Resolution No.1379 for application for funding
through the Keystone Recreation, Park and Conservation Fund Grant for the Public
Library Facilities Program not to exceed $500,000 with 50% cash match and to
authorize execution of related letters of support for Library HVAC system improvements.
Ill. MAYOR’S REPORT
IV. OTHER MATTERS
► Public Comment
OCTOBER BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS:
*Governance & Policy Committee October 2, 2023 6:00 PM (cancelled)
*Public Saf.ety Committee October 3, 2023 6:00 PM (cancelled)
Proposed Streetscape Plan Presentation/Library October 11, 2023 6:00 PM
(No Public Works & Facilities Committee meeting this month)
Council Workshop/Finance/Personnel Co�mittee October 18, 2023 7:00 PM
Hanover Borough Council October 25, 2023 7:00 PM
* Committee Meetings will be cancelled if there is no business. Please advise the Borough
Secretary if you will be unable to attend any meetings.
V. ADJOURNMENT